Having some instructions written down about what has to be done for an event task and how long it might take makes it much more likelier that you will be able to recruit a new volunteer to do this task.

They know exactly what they are getting into, from a time and effort perspective. Everyone wants to help but we are all busy.

Getting the word out about the event is easy.

Update your website calendar, perhaps an article on your ‘latest news’ page, and email notices to your members.

You can give anyone the necessary permissions to do these updates.

We encourage the person with the information to be able to do the update – that way only 1 person is involved – there is no need to ask someone else to do it.

When you add an event you have the option of sending an email to all your members, email text about the event is created for you and will include an image if there is one.

For weekly, or monthly event emails we have a Email Newsletter page where you click the events you want included and then click the Email button.

Create a colourful poster about the event that you can put up around town.

Attach this poster to an email notice, or create an email that looks exactly like your poster.

Our calendar tool also allows you to attach the poster to the event.

Re-use the poster for next years event.

Use our survey tool to ask your members what they would like to see planned for the event.

Survey them after the event to get their feedback on what they liked and what could have been better. Use this information as part of your ‘lessons learned’ to make the event better next year.

If you need people to register or pay prior to the event then our online forms and payments are the answer.

More importantly our solution includes a backend that will create a registration list, add a finance record and send out an email receipt / ticket.

A QR code can be added to the ticket so the ticket can be easily scanned by a tablet or smart phone as people arrive at the event.

For free events we have an Event RSVP capability that also allows you to include survey questions.

If you used our planning tool to capture the tasks for the event then the same tool can be used to capture the lessons learned after the event is done – just add it as a status update to the task.

Don’t forget to update the task instructions with any necessary improvements so the event will be even better next year.

Yes we make it easy for your members to car pool to your event.

A member searches for other members within a specified radius of their home – e.g. 2 kms

The member can then click a button that sends the selected neighbours an email informing them the originator wishes to carpool.

The neighbours contact info, including their email address, is never provided to the originator unless the neighbour responds to the carpool request.

This capability is very useful if people have to drive a long distance to events or if there are parking limitations.

Carpooling is one thing we can all do to fight climate change.