A friendly and customizable solution enabling you and your fellow volunteers to save time, reduce frustrations, and run a successful association.

Our Approach

Since the solutions are cloud based there is no software to install or maintain.


  • Controlled access and update of your member data
  • Search and Create Reports
  • Facilitate Online Dues Payment
  • Auto updates of Member Dues and Finance Records
  • Email all Members or a Subset
  • Quick and Easy Dues Reminders for Unpaid Members.
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  • Quickly Update Website information
  • Easy to Create Personalized Emails
  • Save and Re-Use Email Templates
  • Enhance Emails with colours, fonts and embedded images
  • Survey members often
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  • Dues, Donations, Events or Product
  • Easy and Quick Setup
  • Auto create and update members, lists and finance
  • Tickets with smart QR Code option
  • Highlight remaining tickets on your website
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  • Plan Your Annual Event (re-use plan year after year)
  • Easily add event to website calendar
  • Online registration and payments
  • Auto creation of Event Participation list
  • Auto finance update
  • History of events attended
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  • We’re here to help
  • We are not afraid of customizing a solution for you
  • Environment: Water Quality, BioBlitz, Creel survey, Tree Inventory, Shoreline, Septic Re-inspection
  • Community Hall Booking (or any other resource)
  • Interactive Mapping
  • Business Directory
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Canadian Society of Plant Biologists

Art Dunham of Vital Volunteers has done a great job of customizing the system to meet our needs. The membership renewal process for our society is now automated and is saving us a tremendous amount of time. The annual and regional 2016 meetings of the CSPB used Vital Volunteers for conference registration. The customer service was excellent and there was about a 50% cost savings relative to 2015 when another provider was used.

Shelia Macfie, Treasurer
Canadian Society of Plant Biologists

Third Age Barrie

Third Age Barrie, Lifelong Learning Association (TAB) needed very quickly to establish a website that would: say who we are, advertise our inaugural lecture series, and most importantly, allow people to register and pay on-line in order to attend the lectures . To our delight, Art Dunham at Vital Volunteers Inc. responded immediately to a request from one of us. He helped us design and implement our website so we could “hit the ground running.” As well, his secure system provides the needed “back-office” functionality of registration tracking and financial accounting. We know we are not yet using its full functionality, and look forward to producing financial reports, keeping track of committee minutes and providing updates . All this came at a very reasonable cost to our fledgling Association.
Art continues to be extremely responsive to our requests and questions . He has been very good at walking us through different aspects of his user-friendly system, all done without his having to be physically present. It is a great feeling to know that Art made it so easy for us to have this most critical part of what we must be able to do.

Terry MacMillan
Third Age Barrie

Shadow Lakes Association

Our initial goals were to modernize our website and to enable our non-technical executives to keep it current themselves. To our pleasant surprise, Art had already developed all the essential functionality to satisfy our requirements, saving us a lot of time, effort and expense. Indeed he has more than we need. His solutions are easy enough to use that our entire executive can now access his system and update our data without his ever having had to visit us to teach us how.
Our members benefit from the website’s improved timeliness; and our executives benefit from having immediate on-line access to the documents and data that are key to the smooth operation of our association. Adding new capabilities has also been quick and easy – during last spring’s flooding we were quickly able to add a Lost and Found page for missing items. And a recent enhancement simplified sending high and low water warnings to our members. Needless to say, we are pleased with Art’s responsiveness to our ongoing needs and with the cost-effectiveness of his solutions.

Paul Bassett
Shadow Lakes Association